How to Create a File Organization System That Actually Works

by Sean Whitmore

Having a file organization system will save you loads of time. And like they always say, time is money. Setting a structure and abiding by it will keep your efficiency up and will allow you to continue to repurpose your content. This in turn evolves your brand.

How do we do this, though? Well, I’m glad you asked. I have attached some photos along with a download link to how I keep my projects organized.

Base of a Root File Structure

In this image, we start with the source file “xxxx_Clientname_Projecttype_Date”. You’re probably wondering what the xxxx means. It is the place for your client I.D. For instance, in all of my client work I started with 1100 no rhyme or reason just the number that I started with. Each project after that continues with 1101, 1102, 1103, etc. This follows across all of my platforms where I house footage for easy traceability.


Asset File Structure

In the image above you will find the assets folder. This is where I house all of the client-provided graphics/logos, graphics that I have made from theirs, music used in the project, and Sound FX.


Footage File Structure

In the image above you’ll see how the footage file structure floats across these are all assets in an organized fashion needed to start organizing.



Project File Structure

In the image above, you’ll see “Project” highlighted. This is where your project file will live. Doesn’t matter if this is for a premiere, final cut, or any other editing software.

We hope these tips helped you learn how to streamline your file organization. Staying organized will save you the most time and allow you to produce consistent content.┬áLet us know if you have any questions. We’d be happy to share more with you.

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